Edit1 Creating a New Section
Sections must always be associated with a
Course and can therefore only be created from the course screen using the Add Section button.
As mentioned, this is a new
Section record that has not been saved to the database yet. The minimum requirement for a new
Section to be saved to the database is that it has a
Title. Also, make sure that at least one of the following items is different than other sections created from the same course: DOCE number, Title, Section, or Term.
Fill in the following fields:
- Section: The section number for this instance of the course. Typically used by the Office of the Registrar for marking each section of all courses with a unique identifying number.
- Term: The term in which a section runs. This is usually formatted by writing the four-digit year followed by a one-digit month (i.e. - 20061 for Spring 2006, 20065 for Summer 2006, 20068 for Fall 2006).
- Title: The identifying name of the section.
- Subtitle: A secondary, usually explanatory title.
- Provider: The associated institution that provided this section. Some departments offer courses for certifications of completion provided by various organizations or institutions, including their own.
- Credit Hours: The number of credit hours associated with this section.
- Start: The date and time this section begins.
- End: The date and time this section ends.
- Completed: The date and time all students completed this section and received their grades.
- Canceled: Indicates this section has been canceled.
- Allowed: The maximum number of registrants in the section.
- Instructors: The number of instructors teaching this section.
- MDs: The number of instructors that are MDs.
- Others: The number of instructors that are not MDs.
- Allow Waiting List: Allows this section to have a waiting list for registrations. If a registration is cancelled, another registration from a waiting list can be added.
- Web-enabled Registration: Enables this section to appear in online registration forms.
- Allow Duplicate Registrants: Allows more than one registration for a distinct student. When enabled in a course, this option is passed to any section created from that course.
- Credit Type: The type of credit this course offers such as college credit or continuing education units (CEUs).
Fill in the location where the course is given or select a predefined location.
- Description: Enter detailed information about the section, which typically will appear on the registration web page.
- Agenda: A list of items or points to be covered within the section, which typically will appear on the registration web page.
The above two fields allow formatting of their content. You can change fonts, colors, and layout. To preserve space, the fields are collapsed by default. To make them larger, click the
Expand button.
- Comments: Enter any miscellaneous notes about the Section which only other XMS users will see.
At this point, click on the
Save Changes button to save your data and create the
Section. A
Section ID will be automatically assigned as a unique numeric identifier for this
Section.
Edit2 Managing Section Details
Once the Section has been created, you can administrate its Fees, Instructors and Coordinators. To do so, click on the corresponding
Manage ... button.
Edit2.1 Fees
The
Fees associated with the
Section. When adding new
Fees, click on the
Add a Fee button. A new row will appear allowing you to enter information into the following fields:
- Description: A description of the Fee to indicate how it differs from the other Fees listed.
- Starts: The date and time this fee will start being valid for the section.
- Expires: The date and time this fee will stop being valid for the section.
- Amount: The amount of the Fee.
- Fee Cap: Indicates the maximum number available of this type of fee -- 0 means unlimited.
- Taxable: Check if the Fee is taxable
- Reg: Check if the Fee is a required Registration Fee. Only registrations with at least one required Registration Fee count as valid registrations and show up as such in reports. If a Registration Fee is omitted, the registrant will appear as a Guest in reports.
- Web: Check to indicate that this fee is eligible to appear on the registration submission pages, in accordance with their starting and expiration dates.
When you are finished, click the
Save Changes button.
The
Remove button allows you to delete a
Fee.
Edit2.2 Instructors
The name(s) of the primary teacher(s) of the
Section. Whereas for now only one instructor can be entered at the
Course level, multiple instructors can be added at the
Section level. To do so, click the Add Instructor button. A modal window will appear that allows you to search for the person to add. After selecting the appropriate person, an Instructor record will be created.
Edit2.3 Coordinators
The names of the
Internal and
External Coordinators for the
Section. Sections take only one of each.