• Home

XMS User Topics

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• Contacts
• Courses
• Deposits
• Locations
• Mailing Lists
• Navigating XMS
• Payments
• Pending Registrations
• Programs
• Registrations
• Reports
• Searching in XMS
• Sections
• Settlements
• Students

• Glossary

XMS Admin Topics

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• User Administration

XMS Developer Topics

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• Group Administration

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1 Overview

Mailing lists are lists of email addresses of students used for marketing purposes. Students that have opted out of marketing emailing will not be included in the lists. Lists can be compiled on three levels: Courses, Sections and Students. The levels are inclusive. The Student level includes the students specified. The Section level includes all students registered for the section specified. The Course level includes all students registered for all sections associated with the course specified. Mailing lists can be added, removed, or merged.

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2 Manipulating Mailing Lists

The main screen allows you to perform a variety of actions on mailing lists.



The List-count Report button will output an Excel file with the email address count for each Mailing List for your user group.

To generate an Excel file of email addresses for one or more Lists, select the lists and click the Generate Selected Lists button.

To remove a Mailing List, simply click the Remove button of the list concerned. This will not remove any Courses, Sections or Students. It will only remove the Mailing List itself.

To merge Mailing Lists, click the Merge button of the list you want to merge into (the Master List). This is the list that will remain. A window will pop up that allows you to select the lists you want to merge.



Click the Continue button to effect the merge.

ATTENTION: Merging Mailing Lists is permanent and cannot be undone!

All selected lists are merged into the Master List and will disappear permanently. Only the Master List remains. Any duplicate email addresses will be removed and the Master List is re-sorted alphabetically.

To add a new Mailing List, fill in the Category Name, Code and Subcode and click the Add button. The new list will be created and you'll be taken to the Edit List screen to add Courses, Sections, or Students.



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3 Editing Mailing Lists

To edit the details of a Mailing List, or to add/remove List Members, click its name.



To change the List Name, Code or Subcode, update their respective fields and click the Save Changes button. To add a new Course, Section or Student, click their respective Add button. A search window will pop up that allows you to search for the item you want to add. To remove a Course, Section or Student, select their entry in the list and click the respective Remove button. This will only remove the entry from the Mailing List. The actual Courses, Sections or Students remain unaffected.